Preferences for accounting export

Account numbers for accounting export

You can define the account numbers for the accounting export under >Preferences >Accounting Export.

These are the account numbers you use for your business’ bookkeeping. If you’re unsure of the numbers, please ask your bookkeeper, accountant or tax expert.

To enter or edit an account number simply double-click on the entry. Here you will find several tabs under which the following accounts are stored.

Accounts 1

Accounts for Deposit and Overdue Fees

Here you define the accounts that are used when you create a deposit invoice or add an overdue fee.

“Deposits without invoices (transitory items)” is only relevant for customers working with a database from 2016 or older. Since Lodgit version 1.15.8 it is no longer possible to create a deposit without invoice.

Debtors Account

You have the choice of working with a collective debtors account or with individual debtors accounts, that is, you enter a separate account for each guest. For individual accounts, please click on the button >Use Individual Debtors Accounts.

Please note the following:
This action cannot be undone.
By using individual customer accounts, it is no longer possible to change the invoice recipient of an invoice once created.

Once you have accepted this, you must enter the numbering for the individual debtors accounts.

From now on, when creating invoices, new account numbers will be assigned starting with the lowest number entered and then sequentially for each guest. If the guest already has an account number, the existing one is used.

If all numbers of the entered numbering have been assigned, you will receive a message from Lodgit. Please extend the numbering accordingly in the preferences.

Accounts for payment methods

Here you enter the financial accounts of the different payment methods.

Accounts 2

Accounts for cashbook

Here you enter the accounts for cash purchases and sales as well as for private deposits and withdrawals that are taken out of or placed into the cash register.

Default-Extras

The default extras refer to extra items that either go into Lodgit Desk via the EPOS interface, a channel manager or the online booking system and cannot be assigned to an extra item, for example, because it can no longer be found in the extra item management due to changes.

Accounts 3

Accounts for accommodations

If you only need a single account for the accommodation, select the >Simple option here.

If you have to use different VAT rates for a rental unit, e.g. because long-term or short-term rental is possible, you can define a separate account here for each rental unit and each VAT rate created. Simply select >Detailed setting per rental unit and tax rate and enter the accounts.

Datev Tax Key

Tax key

If you are using DatevPro Export, you can enter a tax key here for each VAT rate created, separately for positive and negative amounts.

Affected accounts

If you have switched off automatic tax function in your accounting program and want to export keys from Lodgit Desk instead, specify the accounts to which the tax keys created above apply.

Further bookkeeping accounts

You define the accounts for Extras  in >Administration >Extra and Packages >Extras and the and the Accommodations Tax in >Preferences >Taxes.

Please note:
Using incorrect account numbers can be detrimental to the import of the created file. Make sure all numbers are entered correctly. Changes in the account numbers only affect future entries.